FIND A VIRTUAL OFFICE FOR YOUR BUSINESS

A virtual office is essentially a business address provided to companies or entrepreneurs so they can use a commercial building's facilities without having to lease a physical property.

These virtual offices are situated in business centers that are located in commercial areas. They are chosen based on the convenience of atmosphere, access to travel links and level of prestige and exclusivity.

Your City Office offers all its clients well-situated business addresses. This address can be used by LLP or privately-owned companies, entrepreneurs, and solo tradesmen. They can have it printed on their business cards, stationery, letterheads, website, and other marketing or sales material.

We also provide a mail collection service. You can redirect business-related mail and can then leave instructions, for us to hold for collection or have it forwarded onto another address of your choice.

In addition to the address and mail service, you can also use the meeting rooms available in the building. You can book on an ad-hoc basis and have all necessary facilities a meeting room requires.

Virtual Receptionists, attached to our live phone answering service, provide you with the benefits of a real, fully trained receptionist, answering phone calls in your company name, and then either having them capture the callers details, or forwarding on the call to your landline or cell phone.

Essentially, a Virtual Office provides your business with support, value and professionalism, akin to an established business.

Starting up a business from scratch is an overwhelming task, especially financially. You need to be strict when it comes to allocating resources. Some companies realize that leasing an office space is not a viable option if they want to sustain a good cash flow.

A Virtual Office is the solution to these budgetary limitations. They offer entrepreneurs an official address at a fraction of a cost. You will still get all the benefits of a commercial building without the cost of a lease.

But virtual office services are not limited to these clients.

If you have a growing business with multiple regional presences in various cities or countries, a virtual office allows you to have a local presence in each location. The same is true for expats who might be moving to another country but want to continue having an office in the country they are leaving.

These savings also apply to the money saved in taking our phone answering service, which is a fraction of the cost in hiring a full-time receptionist to handle your phone calls.

If you choose to work with us, your virtual office package will typically include the following services:

• Business Addresses, which can be used to redirect mail or print on marketing/sales material.
• Telephone Answering ensures that all your calls are answered and messages are taken down without hiring a full-time in-house receptionist.
• Call Patching (Virtual Numbers) include allocation of a local phone number that can be patched to a landline or mobile number of your choice.
• Meeting Rooms both regular and executive are available on an ad-hoc basis so you can give a killer presentation.
• Hot Desking allows you to book a workspace, whether a communal space or a single desk, on a half- or full-day basis.
• Conference Rooms come with all presentation facilities and can hold meetings for more than 10 delegates.
• Access to Communal Areas means you will be able to use communal spaces such as break rooms, seating areas, and open workspaces in a commercial building.

Just as it would when leasing a space, the cost of a virtual office depends on various factors. One of the main factors that impact the cost includes the location of the building within a city. For instance, in New York, an office on Wall Street will be much more expensive than a space near Harlem.

However, the state of the building also accounts for the final cost of the office. For example, a 3-star building in a luxurious neighborhood like Beverly Hills will be equally expensive as a 5-star building in a cheaper location like West Hollywood.

By association, the same factors will also impact the charges for meeting rooms, hot desking, and membership costs.

For a Business Address, you can expect to pay something between $50 and $100 per month. This is mainly for a 3-star building in a well-situated commercial area. A 5-star building will cost anywhere between $75 and $200 per month.

As for telecom services including telephone answering, call patching, and fax lines, the prices will be the same across locations. This is so because they operate from one localized call center in London.

Our billing system requires you to pay for three things during the initial setup of the Virtual Office service. This includes:

• First month's payment for the location. (This will be shifted to a pro-rata basis for the next billing cycle)
• A Setup fee for initiating your account and making it go live. This can take anywhere from 24 hours to a couple of days based on how quickly you provide us the required information.
• One month's holding deposit or a security deposit. This will be refunded upon the closure of your account or to settle any outstanding charges.

In the United States, the U.S. Postal Service is responsible for governing the virtual office industry. This requires us to undertake a series of verification processes and forms prior to assigning you a virtual office address.

You need to submit a complete, signed, and notarized CMRA Form 1583, meeting all U.S. Postal Service regulations. CMRA refers to the Commercial Mail Receiving Agency.

This makes Your City Office legally authorized to handle your mail on your behalf, making us your commercial mail receiving agency. We follow through all regulations and put in stringent policies to ensure safeguard you against fraud, identity theft, and other security concerns.

One of the perks of having a Business Address with us is that you can use it to conduct your business if you're a tradesman. This means you can use the address to print on business cards, company stationery, and other marketing and sales material.

The location you choose will also hold or collect your main at the virtual office address or forward to another address of your choosing. In addition to that, you can also have important mail scanned and emailed over to your for an additional charge.

Yes, you can use the virtual office address as your company's registered address. This is one of the services we offer. However, there is a charge for this service. As with general business addresses, the cost varies depending on the location the address is situated in.

We would need to put you in contact with one of our Registered Agents, who would take care of the formation of your corporation and provide you with an address from our portfolio. Once you are signed up, you can use the address to register your business. All statuary documents relevant to your company will be received at the same address. For that, we will ensure secured storing for all information required by law.

This solely depends on how you decide to use the business address. We recommend that you sign up for a virtual office with us before registering your business. The reason being, that you can use the address of the chosen location when registering the company with a Registered Agent.