The core of our virtual office services stands on the business addresses that we provide to our clients. After conducting and analyzing various surveys and data, we have chosen addresses across the US that offer you convenience and prestige.
These business addresses are spaces in commercial business centers situated in high-profile neighborhoods. We also ensure that all locations offer service and transport accessibility at all times.
For your ease, there is a highly-trained staff that keeps the operations running smoothly during business hours. They ensure that you are located near other businesses where opportunities are abundant.
The business addresses also come with a mail forwarding service. Once you become a virtual office client, you can use the address to redirect mail. Whatever incoming mail you receive at this address can be held for collection. It can also be redirected to another address anywhere in the world. You can set the frequency yourself on a daily, weekly, bi-weekly, monthly, or custom basis.
If you're expecting important mail, such as statuary documents, you can check in with the administration. They'll let you know if it has arrived. Also, you can leave instructions for processing certain types of mail in a specific way.
It's crucial for a business that no calls are missed and all important clients get some form of response. Our Telephone Answering Services are designed to do just that.
Not only is the service easy to set up, but it can also be done in a matter of a few hours. You will be provided with a local telephone number dedicated to your company. You can choose to have it answered 24/7 or simply during the local business hours.
We offer a local phone number for the location you choose. The number is seamlessly patched in a way that when someone calls, the call gets transferred to you on the dedicated landline or mobile number at your end.
For the ease number recall, we also allocate a correlating fax number if you use our Call Patching and Fax Line Services. This way, if your number were to be 555 555 5555, your fax line would be 555 555 5556.
This way, all important calls are received and messages are forwarded to you. On top of that, you save money by not having to hire a desk receptionist.
You can use the resources on your business instead.
When used in conjunction with the business address and mail forwarding, it gives your business an established location.
We make the service more convenient by ensuring that you don't have to pay unnecessarily when you don't need the service. There are no minimum terms or monthly agreements, giving you flexibility.
If you're looking for a local phone number, but do not require a call answering service with our receptionist call answering, then this is the service for you. We'll allocate you a local number of your choice and capture your landline and cell phone details. When the number is dialed, it will be seamlessly diverted to your desired landline or cell phone number.
We offer virtual phone numbers from all over the world and where possible, we will make sure to allocate correlating numbers, for when you choose to purchase more than one. This service always is also available, If there are multiple people within your organization that require a number of their own. In some cases, clients choose to sign up for our call answering service and then add an additional virtual number to use as their direct dial.
Each location we offer comes with meeting room facilities. Understanding the nature of running a business, this is one of our most valuable services. We know that great businesses are presented with many opportunities where you pitch your ideas and meet with benefactors for future growth.
In these situations, first impressions are extremely valuable. From the conversation itself to the meeting room and how you receive the guests, all leave a mark.
City Office can assist you with that. With hundreds of business addresses, you have a choice to book an executive or regular meeting room. This will make sure you impress your guests from the outset.
Based on your needs, you can book the room on an ad-hoc basis. Each room can be booked on an hourly, half-day or full-day basis. We even apply discounts for certain locations.
Each meeting room comes with basic amenities. Writing pads, pens, an internet, and presentation facilities, including a projector and TV screen are all inclusive for each location.
If you want, you can request additional services as well. We also provide tea, bottled water, coffee, and refreshment for your guest. Video conferencing facilities are also available on request, should you need them.
Overall, you can ensure that you and your guests will be received professionally. In the case they arrive at the premises unscheduled, our staff will considerately inform them of your unavailability and guide them to get in touch with you.
In short, we provide the room and you provide the knockout presentation to impress your guests!
A virtual office is essentially a business address provided to companies or entrepreneurs so they can use a commercial building's facilities without having to lease a physical property.
These virtual offices are situated in business centers that are located in commercial areas. They are chosen based on the convenience of atmosphere, access to travel links and level of prestige and exclusivity.
Your City Office offers all its clients well-situated business addresses. This address can be used by LLP or privately-owned companies, entrepreneurs, and solo tradesmen. They can have it printed on their business cards, stationery, letterheads, website, and other marketing or sales material.
We also provide a mail collection service. You can redirect business-related mail and can then leave instructions, for us to hold for collection or have it forwarded onto another address of your choice.
In addition to the address and mail service, you can also use the meeting rooms available in the building. You can book on an ad-hoc basis and have all necessary facilities a meeting room requires.
Virtual Receptionists, attached to our live phone answering service, provide you with the benefits of a real, fully trained receptionist, answering phone calls in your company name, and then either having them capture the callers details, or forwarding on the call to your landline or cell phone.
Essentially, a Virtual Office provides your business with support, value and professionalism, akin to an established business.
Starting up a business from scratch is an overwhelming task, especially financially. You need to be strict when it comes to allocating resources. Some companies realize that leasing an office space is not a viable option if they want to sustain a good cash flow.
A Virtual Office is the solution to these budgetary limitations. They offer entrepreneurs an official address at a fraction of a cost. You will still get all the benefits of a commercial building without the cost of a lease.
But virtual office services are not limited to these clients.
If you have a growing business with multiple regional presences in various cities or countries, a virtual office allows you to have a local presence in each location. The same is true for expats who might be moving to another country but want to continue having an office in the country they are leaving.
These savings also apply to the money saved in taking our phone answering service, which is a fraction of the cost in hiring a full-time receptionist to handle your phone calls.
If you choose to work with us, your virtual office package will typically include the following services:
Just as it would when leasing a space, the cost of a virtual office depends on various factors. One of the main factors that impact the cost includes the location of the building within a city. For instance, in New York, an office on Wall Street will be much more expensive than a space near Harlem.
However, the state of the building also accounts for the final cost of the office. For example, a 3-star building in a luxurious neighborhood like Beverly Hills will be equally expensive as a 5-star building in a cheaper location like West Hollywood.
By association, the same factors will also impact the charges for meeting rooms, hot desking, and membership costs.
For a Business Address, you can expect to pay something between $50 and $100 per month. This is mainly for a 3-star building in a well-situated commercial area. A 5-star building will cost anywhere between $75 and $200 per month.
As for telecom services including telephone answering, call patching, and fax lines, the prices will be the same across locations. This is so because they operate from one localized call center in London.
Our billing system requires you to pay for three things during the initial setup of the Virtual Office service. This includes:
In the United States, the U.S. Postal Service is responsible for governing the virtual office industry. This requires us to undertake a series of verification processes and forms prior to assigning you a virtual office address.
You need to submit a complete, signed, and notarized CMRA Form 1583, meeting all U.S. Postal Service regulations. CMRA refers to the Commercial Mail Receiving Agency.
This makes Your City Office legally authorized to handle your mail on your behalf, making us your commercial mail receiving agency. We follow through all regulations and put in stringent policies to ensure safeguard you against fraud, identity theft, and other security concerns.
One of the perks of having a Business Address with us is that you can use it to conduct your business if you're a tradesman. This means you can use the address to print on business cards, company stationery, and other marketing and sales material.
The location you choose will also hold or collect your main at the virtual office address or forward to another address of your choosing. In addition to that, you can also have important mail scanned and emailed over to your for an additional charge.
Yes, you can use the virtual office address as your company's registered address. This is one of the services we offer. However, there is a charge for this service. As with general business addresses, the cost varies depending on the location the address is situated in.
We would need to put you in contact with one of our Registered Agents, who would take care of the formation of your corporation and provide you with an address from our portfolio. Once you are signed up, you can use the address to register your business. All statuary documents relevant to your company will be received at the same address. For that, we will ensure secured storing for all information required by law.
This solely depends on how you decide to use the business address. We recommend that you sign up for a virtual office with us before registering your business. The reason being, that you can use the address of the chosen location when registering the company with a Registered Agent.